Executive Assistant

New York, NY


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Type: Direct-Hire

Category: Administrative

Reference ID: 517244

Start Date: 02/07/2022

Shortcut: http://careers.addisongroup.com/4b1w1z


Hiring Immediately! Excellent Executive Assistant Opportunity in Manhattan, New York With Prestigious Investment Banking Firm

Pay Rate: $80000 – $90000 / Year

Schedule: Monday- Friday 8:30am-5:30pm *Overtime Opportunities*

Responsibilities:

  • Provide daily administrative support to Managing Directors including but not limited to: processing time and expense reports, drafting and editing correspondence, scheduling appointments, maintaining calendars, travel arrangements, shipping materials, etc.
  • Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc. (in person or virtual room set up, meal / gift ordering, etc.)
  • Become Knowledgeable of the company’s business and understand how a merger and acquisition deal process works
  • Heavy calendar management
  • Submit expense reports through Concur software
  • Effectively interface with employees from other business units and senior executives both inside and outside the company
  • Serve as point of contact for day-to-day office needs, including maintenance, mail, supplies, equipment, and invoices
  • Answer phone calls and direct to appropriate person, or effectively deal with inquiries to the business in general
  • Maintain common areas and conference rooms to ensure a professional work environment.
  • Ensure facilities and office equipment are always in good working order.
  • Additional duties as assigned.

Qualifications:

  • 5-7 years Executive Assistant / Business Operations Experience
  • Bachelor’s degree
  • Outstanding customer service / interpersonal skills; ability to support multiple executives / varied working styles.
  • Strong relationship management skills, ability to build a personal network throughout the company as a trusted team member.
  • Ability to be proactive
  • Strong time management skills and the ability to prioritize work
  • Excellent oral and written communication skills; ability to communicate clearly and effectively with senior leaders and external partners.
  • Excellent computer and calendaring skills to include a working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Salesforce, and Concur.
  • Fully vaccinated
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
 

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